Quotes, receipts, permits and photos end up in an inbox, a phone, and a folder called "New folder (3)". These three prompts give Barry your naming rules and folder structure so incoming files get renamed and filed under the right customer and job, new projects start with the same clean structure, and emailed attachments leave the inbox.
“On [schedule], check [inbox folder] for new files. Use our naming rules to rename and save each one under the right customer or job. Summarize what moved and flag items that need my input.”
Get:A drop folder that turns messy files into organized project records.
“When I send a file or email attachment, identify the customer and job, rename it using our rules, and save it in the right project folder. Ask me to confirm the location when needed.”
Get:Quotes, receipts and forms leave the inbox and land on the job.
Every hour you stop spending on this is money back in your pocket. Put in your own time and dollar figures and the worksheet shows what you make back per year — your numbers, not ours.
Write your naming rules down once — "Customer / Job / YYYY-MM-DD Type" is enough — and Barry applies them every time.
Your inputs, your math — for documents + drive. Not a Barry result claim.
"Customer / Job / Date / Type" is enough.
One zone beats five people filing five ways.
Confirm the locations, then let it run.
The prompts ask Barry to confirm the location when it's unsure and to summarize what moved, so you always have a record. Tighten or loosen that as you build trust.
Whatever you tell Barry they are. A simple pattern like "Customer - Job - Date - Document type" works. Consistency matters more than the exact format.
— Issued for construction —
Text these to Barry.
No new app for the crew. No credit card.
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