BARRY
FIG. 01Getting set up2 prompts · Updated September 1, 2026

Learn how Barry can work for you.

Before automating anything, ask Barry to map the tools connected to your account and what it can view, create, and update in each one. Then ask for an automation menu built from how your team actually works. You get a plan ranked by time saved and revenue protected, not a generic feature list.

Where the hours (and the money) go today

  • Owners try to automate the flashiest task first, not the one that eats the most hours.
  • Nobody knows which actions the AI can take on its own and which need a thumbs-up, so trust stalls.
  • The list of "things I should automate someday" lives in your head and never gets written down.

The prompts

Replace [brackets], choose a time, then text it to Barry.

01Confirm what Barry can do

“Review the tools connected to our account. Summarize what Barry can view, create and update in each one, which actions need approval, and what could be added next.”

Get:A plain-English map of access before sensitive workflows begin.

02Build my automation menu

“Review how our team handles leads, scheduling, jobs, crew updates, invoicing and files. Suggest the best workflows for Barry to automate, prioritized by time saved, revenue protected and ease of setup. Base the list on our connected tools.”

Get:A tailored starting plan instead of a generic feature list.

How much money you get back

Every hour you stop spending on this is money back in your pocket. Put in your own time and dollar figures and the worksheet shows what you make back per year — your numbers, not ours.

Money-back worksheet
Example numbers — change them to yours.

Admin hours on your plate right now

Money you get back
$28,150
per year, on your numbers
+ 375 hrs of your time back
90 min × 5/wk × 50 wks ÷ 60 × $75/hr

This is the pool the automation menu draws from. Send prompt two and Barry ranks it for you.

Your inputs, your math — for getting set up. Not a Barry result claim.

Setting it up with Barry

  1. Connect your tools

    Job software, accounting, time clock, Drive.

  2. Text Barry

    Send the first prompt. Barry maps what it can see.

  3. Automate your business

    Pick one item from the menu and make it a routine.

Ready to try it?
Get started with Barry.Text it the first prompt today.
Free 14-day trial. No credit card. No new app for the crew.
Start free trial
Usually draws onJobberHousecall ProQuickBooks TimeGoogle Drive+ more

Questions owners ask

Does Barry need a new app for the crew?

No. Barry works across the tools and chats your team already uses — WhatsApp, iMessage/text, Telegram, and Slack — so setup happens on the office side, not the field side.

What if a tool we use isn't connected?

Ask the first prompt anyway. Barry lists what it can see today and what could be added next, so you know the gap before you build a routine around it.

BARRY / hirebarry.com/cheatsheet — Field Guide 001, FIG. 01 Getting set up — latest version always at the link.

— Issued for construction —

Text these to Barry.

Start Free Trial
Taking you to sign-up…

No new app for the crew. No credit card.